Skip main navigation

Outdated or Unsupported Browser Detected
DWD's website uses the latest technology. This makes our site faster and easier to use across all devices. Unfortunatley, your browser is out of date and is not supported. An update is not required, but it is strongly recommended to improve your browsing experience. To update Internet Explorer to Microsoft Edge visit their website.

  2. Employment & Training
  3. Partners
  4. WIOA Title I-A & I-B
  5. Policy & Procedure Manual
  6. 11.23 Data Validation

<

11.23 Data Validation

>

11.23.1 Background

Effective date: July 1, 2026

The U.S. Departments of Labor and Education released TEGL 7-18, Guidance for Validating Jointly Required Performance Data Submitted under the Workforce Innovation and Opportunity Act (WIOA), Change 1 on July 10, 2025 and TEGL 23-19, Guidance for Validating Required Performance Data Submitted by Grant Recipients of U.S. Department of Labor (DOL) Workforce Programs, Change 3 on December 1, 2025. These provide federal guidance about how states must establish procedures to ensure the information contained in the reports is valid and reliable.1 DWD-DET's vision is to leverage this process to identify data issues at the soonest possible time to ensure data is corrected prior to report submission and further avoid inaccurate performance reporting. This policy and procedure outlines how Wisconsin's WIOA Title I and Title III programs ensure reported data are valid and reliable.

11.23.2 Applicability

Effective date: July 1, 2026

The following programs are subject to the data validation procedures established by DWD-DET:

  • WIOA Title I Adult
  • WIOA Title I Dislocated Worker
  • WIOA Title I Youth
  • National Dislocated Worker Grants
  • WIOA Title III Wagner-Peyser Employment Services
  • Jobs for Veterans State Grants (JVSG)
  • Senior Community Service Employment Program (SCSEP)

11.23.3 Procedures

Effective date: July 1, 2026

DWD-DET will review source documents against Management Information System (MIS) and Participant Individual Report Layout (PIRL) entries for Title I and Title III in accordance with the data elements outlined in TEGL 7-18, Attachment I and TEGL 23-19, Attachment II. DWD-DET will conduct technical reviews of the PIRL to ensure data transformation procedures are valid and reliable.

Data validation will include a review of required source documentation as outlined in Data Validation by Element and the Joint Data Validation Policy. To ensure automated wage matching is valid, DWD-DET will compare MIS information with UI wage data.

Data validation will include what occurs during annual onsite/virtual monitoring file review and periodic desk review. Separate Technical Assistance will be performed on data validation findings and trainings will be conducted on common issues and best practices.

DWD-DET will conduct a technical review of the PIRL prior to submitting the PIRL each quarter.

11.23.4 Responsibilities

Effective date: July 1, 2026

The following entities have responsibilities in the administration of Title I and III data validation efforts.

WIOA Performance Advisory Committee:

  • Provide overall guidance and technical assistance for data validation standards in accordance with federal guidance;
  • Oversee technical review of the PIRL and MIS to ensure federal reports are properly completed;
  • Notify DET-Information Technology Coordination Section (ITSC) of any ASSET to PIRL data translation deficiencies;
  • Lead technical assistance, training development, and training delivery efforts; and
  • Design an annual assessment of the data validation procedures.

Local Program Liaison(s):

  • Conduct data validation for the Title I and III programs;
  • Document errors for correction during the data validation process;
  • Provide on-site technical assistance for field staff; and
  • Develop a procedure for determining the sample and the data validation results.

Local WDB Staff:

  • Develop internal controls to ensure data reported into MIS is valid and reliable in accordance with this policy. Internal controls may include conducting routine case reviews, reviewing reports from the JCS-RED Data Warehouse, or any other activity that identifies incorrect data and implements corrections;
  • Ensure appropriate staff receive data validation training annually;
  • Correct identified data validation errors during quarterly reviews; and
  • Ensure that state monitoring staff have access to source documents for review upon notification.

Local Job Service Staff:

  • Develop internal controls to ensure data reported into MIS are valid and reliable in accordance with this policy. Internal controls may include conducting routine case reviews, reviewing reports from the JCS-RED Data Warehouse, or any other activity that identifies incorrect data and implements corrections;
  • Ensure appropriate staff receive data validation training annually;
  • Correct identified data validation errors during quarterly reviews; and
  • Ensure state monitoring staff have access to source documents for review upon notification.

11.23.5 Training

Effective date: July 1, 2026

DWD-DET will offer annual data validation training each program year for local WDB and Job Service staff. Training initiatives may include providing further clarifications in TEGL 23-19.

11.23.6 Compliance

Effective date: July 1, 2026

Failure to comply with identified corrective actions by the identified completion date may cause:

  • Data revisions;
  • Mandatory on-site facilitated training by the LPL and Data/Performance staff on the required reporting for data elements;
  • Notification to the Division of Employment Training Administrator and Bureau Directors for possible administrative actions; and
  • Formal notification to the WDB Chair/Chief Elected Officer (CEO) of failure to comply.
^

Back to Top

^