Previous Policy - 11.23.3 Procedures

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11.23.3 Procedures

Effective date: June 16, 2022 to June 30, 2026

DWD-DET will review source documents against Automated System Support for Employment Training (ASSET) and Participant Individual Report Layout (PIRL) entries for Title I and Title III in accordance with the data elements outlined in TEGL 7-18, Attachment I and TEGL 23-19, Attachment II. DWD-DET will conduct technical reviews of the PIRL to ensure data transformation procedures are valid and reliable.

The sample selected for review must include a mixture of cases at various stages of the Universal Career Planning Process. The sample must include:

Participants in Education or Training during the previous quarter;

Active participants in the previous quarter;

Participant exits in the previous quarter (1 quarter lag);

Participant exits in the previous 4 quarters (2-4 quarter lag);

Participants with a credential (active or up to 7 quarter lag); and

Participants with a measurable skill gain (active within last quarter).

Data validation will include a review of required source documentation as outlined in Data Validation by Element. To ensure automated wage matching is valid, DWD-DET will compare ASSET information with UI wage data.

Data validation will include what occurs during annual onsite/virtual monitoring file review and periodic desk review. Separate Technical Assistance will be performed on data validation findings and trainings will be conducted on common issues and best practices.

DWD-DET will conduct a technical review of the PIRL prior to submitting the PIRL each quarter.