Previous Policy - 11.23.4 Responsibilities

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11.23.4 Responsibilities

Effective date: June 16, 2022 to June 30, 2026

The following entities have responsibilities in the administration of Title I and III data validation efforts.

WIOA Performance Advisory Committee:

Provide overall guidance and technical assistance for data validation standards in accordance with federal guidance;

Oversee technical review of the PIRL and ASSET to ensure federal reports are properly completed;

Notify DET-Information Technology Coordination Section (ITSC) of any ASSET to PIRL data translation deficiencies;

Lead technical assistance, training development, and training delivery efforts; and

Design an annual assessment of the data validation procedures.

Local Program Liaison(s):

Conduct data validation for the Title I and III programs;

Document errors for correction during the data validation process;

Provide on-site technical assistance for field staff; and

Develop a procedure for determining the sample and the data validation results.

Local WDB Staff:

Develop internal controls to ensure data reported into ASSET is valid and reliable in accordance with this policy. Internal controls may include conducting routine case reviews, reviewing reports from the JCS-RED Data Warehouse, or any other activity that identifies incorrect data and implements corrections;

Ensure appropriate staff receive data validation training annually;

Correct identified data validation errors during quarterly reviews; and

Ensure that state monitoring staff have access to source documents for review upon notification.

Local Job Service Staff:

Develop internal controls to ensure data reported into ASSET are valid and reliable in accordance with this policy. Internal controls may include conducting routine case reviews, reviewing reports from the JCS-RED Data Warehouse, or any other activity that identifies incorrect data and implements corrections;

Ensure appropriate staff receive data validation training annually;

Correct identified data validation errors during quarterly reviews; and

Ensure state monitoring staff have access to source documents for review upon notification.