4.3.2 Procedures for Closeout1
Effective Date: August 15, 2025
In accordance with DWD policy and federal requirements, the recipient must take the following actions:
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Timely and Accurate Data. The recipient must submit accurate and timely data to DWD-DET according to the following deadlines:
- All DWD-DET grant recipients must submit a closeout report, in the form of a final (FSR), to DWD-DET within 60 calendar days after the period of performance end date, unless the grant agreement specifies otherwise.
- Recipients may request an early closeout by notifying DWD-DET at the time the grant funds are fully expended and preparing a closeout report at that time.
- Closure of Grant Accounts. If a final FSR is not accepted or needs modification, DWD-DET will notify the recipient. Upon submittal of the final FSR, the recipient should close the accounts for the affected grant. No further entries to the accounts will be allowed without prior written approval by DWD-DET.
- Liquidation. The recipient must liquidate all financial obligations incurred under a federal grant no later than 90 calendar days after the conclusion of the period of performance (or an earlier date as agreed upon with DWD-DET).2
- Refund. The recipient must promptly refund any obligated funds that DWD-DET paid and that are not authorized to be retained. See OMB Circular A-129 and 2 CFR 200.344(e).3
- Acquired Property. The recipient must account for any property acquired with federal grant money in accordance with 2 CFR 200.310 through 2 CFR 200.316 and 2 CFR 200.330.4