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4.3 Reporting Requirements

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4.3.1 Financial Status Report (FSR)

Effective Date: August 15, 2025

  1. Monthly Due Date. Recipients1 must submit the FSR for all grants on a monthly basis.2 The FSRs must be received by DWD-DET within 30 calendar days of the end of the reported month.
  2. Accrued Expenditures. The FSR must be prepared on an accrual basis.3 Accruals may consist of, but are not limited to, the following:
    • Wages and salaries earned but not paid;
    • Invoices received but not paid;
    • Accrued expenditure reports received but not paid;
    • Payments earned on an On-the-Job Training (OJT) contract as of the end of a month but not yet due or paid to the employer.
  3. At the end of the grant period, the recipient shall make necessary adjustments to convert accrued expenditures to actual.

4.3.2 Procedures for Closeout1

Effective Date: August 15, 2025

In accordance with DWD policy and federal requirements, the recipient must take the following actions:

  1. Timely and Accurate Data. The recipient must submit accurate and timely data to DWD-DET according to the following deadlines:
    • All DWD-DET grant recipients must submit a closeout report, in the form of a final (FSR), to DWD-DET within 60 calendar days after the period of performance end date, unless the grant agreement specifies otherwise.
    • Recipients may request an early closeout by notifying DWD-DET at the time the grant funds are fully expended and preparing a closeout report at that time.
  2. Closure of Grant Accounts. If a final FSR is not accepted or needs modification, DWD-DET will notify the recipient. Upon submittal of the final FSR, the recipient should close the accounts for the affected grant. No further entries to the accounts will be allowed without prior written approval by DWD-DET.
  3. Liquidation. The recipient must liquidate all financial obligations incurred under a federal grant no later than 90 calendar days after the conclusion of the period of performance (or an earlier date as agreed upon with DWD-DET).2
  4. Refund. The recipient must promptly refund any obligated funds that DWD-DET paid and that are not authorized to be retained. See OMB Circular A-129 and 2 CFR 200.344(e).3
  5. Acquired Property. The recipient must account for any property acquired with federal grant money in accordance with 2 CFR 200.310 through 2 CFR 200.316 and 2 CFR 200.330.4

4.3.3 Late and Inaccurate Reports

Effective Date: August 15, 2025

If required reports, including the final FSR, are not accurate or are not submitted on a timely basis, DWD-DET may withhold payment of the recipient's costs incurred under the current grant or subsequent active grants until required reports are received.1


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