Wisconsin New Hire Reporting

A program requiring employers to report newly hired employees under 42 USC § 653a(1)(A), DWD 142, and Wis. Stat. § 103.05

Federal and state law requires all Wisconsin employers and labor organizations with a Federal Employer Identification Number (FEIN) to report to the State Directory of New Hires within 20 days:

Each newly hired employee.
Employees who are rehired, recalled, or returning to work after an unpaid interval of more than 60 days (including individuals who remain on the payroll during the separation).

For more information, see Reporting Fundamentals.

You Play an Important Role:

The Unemployment Insurance (UI) Division uses a New Hire Crossmatch to identify new hires that continue to file for benefits without reporting wages. Millions of dollars in overpayments have been detected through this crossmatch.
New hire reporting quickly locates parents with child support obligations.

Report New Hires

Report Electronically:

The fastest, easiest way to report

wi-newhire.com/electronic_reporting

Secure site / Password protected.
Key individual reports or send a file.
File transfer options recommended if you upload many or very large files.

Report by Mail/Fax:

Form WT-4 - This form is intended for new hire reporting.
Form W-4 - This form may be used for new hire reporting if it includes the employee's date of birth and date of hire. Mail or fax to:
Wisconsin New Hire Reporting
P.O. Box 14431
Madison, WI 53708
Fax: (800) 277-8075

NOTE: New hire reports will not be accepted by email for security reasons.

Wisconsin New Hire Reporting

A program requiring employers to report newly hired employees under 42 USC § 653a(1)(A), DWD 142, and Wis. Stat. § 103.05

You Play an Important Role:

Report New Hires

Report Electronically:

Report by Mail/Fax:

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