Hire Report Instructions

When a purchase order includes a job hire activity code, Service Providers can access the Employment History tab on the Consumer Summary page.

To create a Hire Report:

1. Navigate to Employment History.
2. Click Add Employment.
3. Complete the required fields.
4. Click Save to auto-populate system fields.

The system will automatically populate:

• Case number
• Consumer name
• Purchase order number
• Type of hire (based on the activity code)
• Employment author
• Created date
• Updated by
• Updated date

The following Employment fields must be completed before submitting:

• Initial job development authorization date
• Report year
• Report month
• Hire date (date the job offer was accepted)
• Start date (first day of work and start of the 90-day period)
• Hours worked per week
• Hourly wage
• Employer name
• Job title
• Job duties
  • You may upload a job description using the Attachments tab instead of entering text
• Employer contact first and last name
• Employer address (street, city, state, ZIP code)
• Employer telephone number

If benefits are provided, select the applicable checkboxes.

The following fields are optional:

• Seasonal or temporary designation
• Benefits (if not applicable)
• Other benefits (if not applicable)
• Supervisor name (if different)
• Email address

Saving Your Work

• Validation messages will appear if required fields are incomplete.
• You may select Save for Later to return and complete the report at a later time.
• Selecting Cancel the Employment Record will return you to the Consumer Summary page without saving changes.

Submitting the Hire Report

When the record is complete:

• Select Edit this Employment (pencil icon).
• Click Complete & Submit.

Once submitted:

• The report becomes read-only.
• To make changes, contact DVR staff to have the report returned for editing.

When a report is submitted:

• The DVR case facilitator receives an alert: Service Provider Employment Submitted.

DVR Review Outcomes

Approved

• DVR approves the report.
• You receive: Employment Report Approved

Returned for Revision

• DVR returns the report for updates.
• You receive: Employment Report Returned
• The report becomes editable again.

Disapproved

• DVR does not approve the report.
• You receive: Employment Report Disapproved.

• DVR cannot delete employment records. If changes are needed, the report must be returned for editing.
• Once DVR approves the report and sets employment status as Active/Status 22:
  • The portal will display the number of days employed under the Start Date.
• Status 22 cannot be set if the start date is in the future.
  • DVR staff will receive an alert to activate the status once the start date is reached.